The official record of what is done at a meeting is called what?

• A. Minutes
• B. General order
• C. Quorum
• D. Delegate

Answer: (A)

The main idea here is understanding what a meeting creates as an official record. The written record of what is done at a meeting is the minutes. Minutes capture the actions taken: motions made, votes on those motions, decisions reached, and any assignments or follow-up tasks. They also note essential details like who was present, who presided, when and where the meeting occurred, and when it adjourned. This document is usually prepared by the secretary and then approved at a subsequent meeting, ensuring there is an accurate, verifiable history of the organization’s decisions.

Think of minutes as the official memory of the meeting, a reference that shows precisely what was decided and what needs to be done next. This differs from the agenda, which is simply the planned order of business to be addressed; it also differs from quorum, which is about how many members must be present to legally conduct business, and from a delegate, which is a person who represents another group.